Public Information Requests

The Texas Public Information Act gives the public the right, under most circumstances, to request access to information created by government entities.  As the Records Management Officer of the City, the City Secretary oversees all requests for public information and is responsible for coordinating with all departments to ensure that requests for information are processed in a timely manner in accordance with the Texas Public Information Act.  The Act allows up to 10 business days for the City to produce records or respond to a request for information, but we strive to do so as quickly as possible.  In order to expedite the processing of your request, please ensure that the request is clear and detailed.

Submitting a Request for Records (excluding Police Department Records)

The following methods may be used to request information from the City of Stephenville.  

• Submit your request through our online request portal.
  This is the preferred method and ensures that request can be properly routed, as well as ensuring that the request does not get blocked or filtered by the city's email server.
   
• Submit your request in person or by mail at the following address:
  City Secretary Office
  298 W. Washington
  Stephenville, Texas 76401

• ​Email your request to citysecretary@stephenvilletx.gov

PLEASE NOTE:  Only requests received by the City of Stephenville using one of the methods listed above is considered a formal request for information.  Requests received by other means may not receive a response in accordance with Section 552.234 of the Texas Government Code. 

Submitting a Request for Police Records

The following methods may be used to request information from the Stephenville Police Department. 

• Submit your request thorough our online request portal.
  This is the preferred method for the general public as it ensures that the request does not get blocked or filtered by the city's email server.
   
• Submit your request in person or by mail at the following address:
  Stephenville Police Department
  attn: Records Division
  356 N. Belknap
  Stephenville, Texas 76401
   
• Fax your request to (254) 918-1290
   
• Email your request to the Records Division.  
  This is the preferred method for law enforcement or state agencies.

PLEASE NOTE:  Only requests received by the Stephenville Police Department using one of the methods listed above is considered a formal request for information.  Requests received by other means may not receive a response in accordance with Section 552.234 of the Texas Government Code. 

Requesting Vehicle Accident Reports

Requests for crash reports / accident reports can be made online, in person, or by mail to the Stephenville Police Department.