City Secretary's Office

The position of City Secretary is a statutory position required by State Law and City Charter. In compliance with the City of Stephenville Home Rule Charter, the City Secretary is appointed by the City Council and is an officer of the city.

Mission

The mission of the Office of the City Secretary is to record all actions of the City Council, see to the administration City elections, guarantee the authenticity and provide for the safekeeping and retrieval of all official documents, and the City's records management program, and fulfill public information requests. The Office of the City Secretary supports the City's goal of public transparency. Contact our office to arrange any ceremonial or official functions involving the Mayor or members of the Council.

Operations

The Office of City Secretary offers support, assistance, and information to the City Council for the decision making process; preserves City documents so that the Council, City employees, and citizens of Stephenville have timely and convenient access to City records and may keep themselves informed; and provides election services to voters and candidates for public involvement in local governance. The City Secretary is one of the officers outlined in the City Charter appointed by and directly reporting to the City Council.

  • Giving notice of and attending all official public meetings of the City Council;
  • Providing staff support to the City Council;
  • Preparing and distributing City Council agenda and support material;
  • Attending every meeting of the City Council and keeping accurate minutes of the proceedings of the City Council;
  • Administering oaths of office;
  • Coordinating the appointment process to the City’s boards, committees, and commissions;
  • Managing, coordinating and processing all amendments to the City Charter and the City Code of Ordinances;
  • Serving as the Records Management Officer and custodian of official records for the City;
  • Serving as the primary resource from which a citizen can obtain public information under the Public Information Act;
  • Serving as the official keeper of the City Seal, and issuing all proclamations and certificates on behalf of the City.

The City Secretary's Office serves as a resource for citizens and a link between citizens and the City Council.

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